Quilia is your practice's attorney portal: the easiest way to share records and updates with the attorneys on your patients' cases. Connect ModMed and the records and visits you choose reach them on their own, without anyone faxing or emailing. Quilia only reads from ModMed. It never adds, changes or deletes anything in your charts.
Connecting doesn't send anything on its own. Documents and visits each have their own switch, and both start off.
What you need
- A claimed listing on the Quilia directory. If you haven't claimed yours yet, start with Claim your listing.
- An owner or admin login. Staff logins don't see the ModMed page.
- The business associate agreement (BAA). Quilia handles your patients' records, so HIPAA requires one between your practice and Quilia. You sign it on the ModMed page, and it takes a minute.
- Your ModMed admin, the person at your practice who manages ModMed settings. They add Quilia on the ModMed side.
Step 1: Open the ModMed page
Sign in at directory.quilia.com, click Integrations, then click the ModMed card.
Step 2: Connect
Click Connect. A window walks you through four steps.
- Sign the business associate agreement. Click Read and sign, read the agreement, and fill in your practice's legal name and address, your name and your title. Check the box and click Sign.
- Add Quilia in ModMed. Copy the Client ID shown in the window and send it to your ModMed admin. They add it in ModMed under Admin > Manage Bulk FHIR.
- Your ModMed practice. Search for your practice by name, city or state, and click it. If you can't find it, click Paste the address instead and paste your practice's ModMed address.
- Test the connection. Click Test connection. When everything is in place, you see Connected. ModMed answered and Quilia can read this practice.
Click Done. The top of the page now shows Connected, with when the last sync ran.
If the test says ModMed hasn't added Quilia to this practice yet, your ModMed admin hasn't finished step 2. Once they have, click Test connection again.
Step 3: Sync
Quilia checks ModMed every 30 minutes on its own. To check right away, click Sync now under Sync. The result shows on the page in about a minute.
Next, choose what goes to attorneys:
How patients are matched
Quilia looks up the patients on your Cases page in ModMed one at a time: the patients law firms on Quilia have sent you, and any you've added or imported yourself.
A patient matches a ModMed chart when their last name and date of birth match exactly one patient in ModMed. If two charts match (twins, or a parent and child with the same name and birthday), Quilia doesn't guess, and nothing is sent for that patient. If no chart matches, Quilia tries again on every sync, so fixing a typo in ModMed fixes the match.
Confirm patients automatically
When a law firm on Quilia lists your practice on a client's case, that patient waits on your Cases page for you to confirm them. With ModMed connected, Quilia can do that for you.
Under Confirm patients automatically, turn on Confirm patients from ModMed automatically. It's off until you turn it on. From then on, each waiting patient who matches one of your ModMed charts is confirmed exactly as if you clicked Confirm, and the firm gets the same short note.
Patients who don't match stay on your Cases page for you to confirm by hand. A patient you marked Not my patient is never confirmed automatically.
Turn it off
Click the power button next to Change practice at the top of the page, then click Disable to confirm. Nothing is sent after that, and nothing is deleted. Documents already sent stay with the firms.
Common questions
Can Quilia change anything in ModMed? No. The connection is read-only. Quilia never adds, edits or deletes anything in your charts, schedule or settings.
Who at my practice can set this up? Your practice's owners and admins on Quilia. Your ModMed admin does the one step inside ModMed.
Does connecting send anything to the firms? No. Documents and visits only go out once you turn them on, and each has its own switch.
Does the patient see anything? Documents never reach the patient. Visits you send show on their calendar in the Quilia app, like any visit you share.